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If you’re looking to save money on toner, there are several factors you should consider. Determining what the best bang for your buck is regarding toner may not be as simple as you think. It’s really a question that begins with what kind of machine you are looking for in your business and how often it will be used.
Managed Print Services is a program offered by print providers that provides a customized solution for all aspects of your company’s printing needs at an affordable fixed price. With a managed services plan, you typically receive: • High quality compatible or name brand toner • Automatic toner shipments on an as needed basis • Quick response time for repairs • First-rate service • Worry-free monitoring of your machine “It isn’t always about the price. Points to consider are product warranties and return policies. While there is always going to be a cheaper source, dealing with someone local who guarantees their product removes the worry about guessing if you will receive a quality product when you by a compatible brand toner. Always buy from a reputable source.“ – Teryn Colvin, Document Solutions Architect and Project Manager at BIS Office Systems. Our experts advise customers to evaluate: • Can you get by with just black and white? Do you need to invest in color printing?
• What is your company’s expected print volume?
Devices often quote a monthly maximum number of prints the machine can handle per month. If possible calculate the number of prints per employee for the office and ensure the device is capable of meeting those demands.
Owning or leasing an in-house copier is far more cost-effective than outsourcing your copying needs. In fact, total savings can exceed $9,200! That breaks down to $0.40 per page in-house versus $1.60 per page outsourced for the same job. That makes owning or leasing a no-brainer. So which model should you choose? In order to choose the right copier or printer for your business, you need to know your options. These devices typically fall into four categories:
These copiers are typically the most inexpensive, and they save on the costlier consumables, like toner cartridges, required by color copiers. They also offer more bare bones technology, usually focusing on straightforward copying, faxing and scanning. They offer print speeds of 30 to 140 pages per minute (ppm), paper capacities of 100 sheets in the tray and 440 in the cassette. Costs range from $2,300 to $16,000 or higher.
These models offer high-resolution reproductions of a wide range of source material. They are commonly used to create multicolor brochures, pamphlets and presentations, with resolutions ranging from 600 x 600 dpi to 2,400 x 600 dpi. Print speeds average 40 to 90 ppm, with paper capacities that start around 1,000 sheets in the tray and may also include 500 to 1,500 additional sheets in a backup cassette. Costs start at around $23,000 to $33,000 for midrange models and can exceed $50,000 depending on features.
These copiers are essentially desktop models, but they make be multifunctional as well. They typically include only basic functionalities like print, scan and fax. Resolutions range from 300 x 300 dpi to 1,200 x 600 dpi, and output speeds range from 19 to 30 ppm. They are normally priced between $150 for basic models and $600 for high-end models.
These are quickly becoming the most popular models among businesses of all sizes. By providing a wide range of communication technologies, they eliminate unnecessary equipment and labor. All models typically include print, scan and fax options. However, the levels of quality and finishing required can make them vastly different. Whether you choose an all-in-one system to lease or you buy outright your office equipment from us, you can rest assured that we stand by our compatible brand of toner 100% with satisfaction guaranteed. Our toner cartridges are manufactured to the industry’s highest standards, meeting or exceeding OEM (Original Equipment Manufacturer) yield and print quality.
Make the switch today risk-free. If you are unsatisfied for any reason, we’ll refund your money – no questions asked.
BIS Office Systems is only a call away for your free cost-savings quote at 251-476-3113.
In today’s world, businesses are trying to reduce unnecessary paper waste which affects the environment as well as their profitability.
Did you know that the average office worker uses 10,000 sheets of copy paper a year?
This amount of consumption obviously impacts the environment, and puts a serious dent into the operational budget of any size business.
Much of this is from pages users didn’t even intend on printing.
Many companies may be aware of the amount of wasted paper, but don’t have a handle on how much it may be costing them or what they can do about it. With printer ink costing almost 2000% more than the cost of gas, all those unimportant print jobs really add up. A report from the Gartner Group said that the mismanagement of copiers, printers and faxes can cost businesses between 1-3% of their revenue annually. Imagine if your business was making a 1-3% increase in revenue, but then losing it to the lack of oversight on something as simple as paper usage.
From designating rules about who to notify when you have a large print job to do, to enforcing two-sided (duplex) printing, print policies can be as detailed and specific as your company wants.
• Print and copy in black and white as much as possible. Set it as default. • Choose the best device for large print jobs to save the most money. • Make two-sided (duplex) printing a default. • Print jobs to the cloud. • Use software to measure and manage printing costs. For businesses considering a print policy, the following outline serves as a good starting place for implementing an efficient workplace.
Purpose: Explain in a sentence or two why a print policy is now an essential policy to employ.
Scope: List who the policy applies to: employees, contractors.
Supported Printers: Listing out the type of printers your office has and their respective specs and capabilities makes an excellent resource for employees to return to when they are looking for a printer that can do specific things. Printer Name Printer Model Resolution (dpi) Location Capabilities
Any employee who is found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
Employee Agreement
I, [employee name], have read and understand the above Printer Policy, and agree to adhere to the rules outlined therein. ___________________________________ _______________________________ Employee Signature Date BIS Office Systems offers document management and managed print services that can effectively lower your operating costs and give you peace of mind. Our software can track a specific user’s printing activity or an entire department so we can establish the best solutions for controlling your printing costs. Contact us today for your free evaluation to see if a print or document management solution is right for your business.
Mobile, Alabama (June 23, 2016) – BIS Office Systems, notable office equipment company on the Gulf Coast, was awarded the 2016 Excellence in Customer Service Award from Copystar, a Kyocera company, for the second year in a row. This award recognizes Total Document Solutions providers with superior customer service skills, specialized certifications and up-to-date online training.
Copystar selected BIS Office Systems to receive this award because all of their technicians hold certifications for every Kyocera product, three technicians are Hypas certified, and two technicians hold special certifications like Fiery and Cisco. “It’s an honor to receive this award for the second year in a row,” said Tyran Colvin, President of BIS Office Systems. “I couldn’t be more proud of my team for all of their hard work and dedication to complete their trainings. With these certifications, I know our team will be able to provide the best customer service possible to our clients and future clients!”
ABOUT BIS OFFICE SYSTEMS
BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.
ABOUT BIS TECHNOLOGY GROUP
BIS Technology Group is the technology leader on the Gulf Coast and is comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, visit bistechnologygroup.com.
ABOUT KYOCERA DOCUMENT SOLUTIONS AMERICA
KYOCERA Document Solutions America, Inc. (www.usa.kyoceradocumentsolutions.com), headquartered in Fairfield, N.J., is a leading provider of computer-connectable document imaging and document management systems, including network-ready digital MFPs/printers, laser printers, color MFPs/printers, digital laser facsimiles, and multifunctional and wide format imaging solutions. KYOCERA Document Solutions America is a group company of KYOCERA Document Solutions Inc., a core company of the KYOCERA Corporation, the world's leading developer and manufacturer of advanced ceramics and associated products, including telecommunications equipment, semiconductor packages and electronic components.
KYOCERA Document Solutions America, the first document solutions company with third-party certified sales data, has received numerous honors for its products’ high performance, reliability and cost efficiency. KYOCERA Corporation's consolidated net revenues exceeded $13.32 billion for the fiscal year ending on March 31, 2016.
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We’ve all been there. You’re ready to walk out the door for your next presentation, you print the last bits to take with you, and wham! - a paper jam decides to insert itself into your pressing schedule. While there’s a variety of reasons why paper jams can happen, they always seem to occur at the worst possible time. As much as we may hate to hear it, a jam is not always the machine’s fault.
This article is meant to equip you with some tools and insights to combat these trying moments head on and ultimately prevent repeat occurrences. Here’s a handy overview of the top 10 tips to keep your printers and copiers running smoothly:
Typically, the heavier the paper weight, the more grain it has.
The standard minimum weight of paper is 20 lbs. and 24 lbs. if it’s being used in a laser printer.
Measuring in at .0291 x .0295 inches, a 22 page Japanese book containing pictures of the flowers of the four seasons holds a Guinness World Book of Records entry for being the world’s smallest printed book.
Because of the increased ability to disseminate information on various printed materials, the devout followers of the new philosophy known as Humanism utilized this medium to their advantage. Today, we commonly recognize the advancement of the printing press as largely contributing to the monumental cultural shift of human intelligence known as the Renaissance period.
J.K. Rowling wrote the Harry Potter series and as it saw great popularity throughout the years, the seventh and final novel that received the most critical acclaim was Harry Potter and the Deathly Hallows. It sold 15 million copies in the first 24 hours following its release, and had an initial print run of 12 million copies, making it the largest initial print run ever
Remember how much excitement used to surround the publishing of the large department store catalogs? IKEA still thrills many of its loyal customers, but their large door-stoppers don’t compare to the behemoth released by Aviall Services Inc. in 2005. Their ‘Aviall Product and Catalog Book’ released on January 3, 2005, had 2,656 pages, and weighed in at 7.4 lb. and is 2.8 in. thick.
If you think most publishing houses like Random House and Penguin Group, have only been around for a couple of hundred years, think again. Cambridge University Press, the oldest printing and publishing house, has been around since 1534 and was started through a charter granted by the infamous Henry VIII. It’s been operating non-stop since the first book was printed in 1584, publishing over 2,000 books and 150 journals a year across 200 countries around the globe.
The first mechanically printed book is arguably, but generally accepted to be, the Gutenberg Bible, printed in Germany around 1455. It was printed with moveable type. Through using carved wood plates and simple presses, the Chinese cultures were printing book like structures hundreds of years prior. The Buddhist “Diamond Sutra” dates back to 868 AD.
The first 3D printer was created by Chuck Hull in 1984. 3D printing, also known as additive printing, was developed in the 80s, but it wasn’t until recently that it started taking off.
The retail cost of black printer ink is one of the most expensive liquids on the planet, far exceeding oil and even space shuttle fuel (on a per gallon basis). As of Dec. 2015, black ink was running over $2,700 per gallon!
Small, portable printing presses were used by soldiers on the battlefields during the Civil War.
During WWII, more than an estimated 12 million propaganda pamphlets were printed and dropped over Germany in hopes of inspiring the American and Allied soldiers on the battlefields while also demoralizing the Nazis.
Congress passed the Consumer Product Safety Improvement Act in 2008 that prohibited the sale or lending of children’s books printed before 1985 unless those books are proven to not test positive for lead. Usually, these lead tests are expensive causing both libraries and used book stores to throw out such books rather than have them tested.
Because of the massive amount of people who died in the Black Death (c. 1347), this episode in time became a major player in the evolution of the process of printing. The only methods for making books at that time was using parchment (sheepskin) or vellum (calfskin), which were very expensive. With the surplus of clothes inherited by the living, their old worn garments began to be used as “rag paper”. In addition, many of the bookmakers had passed away due to the plague. Because of the lack of people that had the knowledge of bookmaking, coupled with the mass production of the cheap “rag paper”, a better printing process began to be implemented.
As you can see, printers have been an integral part of the human experience for centuries, and they have only begun to leave their mark on the future. BIS Office Systems offers a free, no hassle, no obligation print evaluation and assessment of your workplace printing needs. Call us today at 251-476-3113 to schedule your appointment or contact us online here. Our managed document and print solutions allow businesses every day to reduce their overall print costs. Companies can rest assured knowing their partnership with us will keep their equipment running smoothly and their budget looking its best. Sources: Adams, C. (Feb. 1, 2015). Did You Know…Fascinating Printing Facts.
http://www.piworld.com/article/unusual-historical-facts-printing-industry/5/ Kasameyer, A. (Dec. 8, 2015). 10 Unusual Printing Facts That You’ve Never Heard Of http://blog.sepialine.com/10-unusual-printing-facts-that-youve-never-heard-of/
CHRISTI KANNAPEL, MARKETING DIRECTOR BIS Technology Group 251-923-4015 ckannapel@askbis.com www.bistechnologygroup.com
FOR IMMEDIATE RELEASE
Mobile, Alabama – May 10, 2016 – BIS Office Systems, a notable office equipment company along the Gulf Coast, welcomes experienced office manager, Kim Smeraglia. In her role, she will be responsible for managing the administrative staff, human resources, benefits and financial matters.
Tyran Colvin, President of BIS Office Systems, stated, “With her 20 plus years of experience as a human resource manager and office administrator, Kim will be a key part of our success moving forward. She’s held extensive positions with a leadership aspect that will allow her to exceed here at BIS Office Systems.”
Prior to joining the BIS Office Systems’ team, Smeraglia had worked in the medical, education and accounting fields as an office manager, administrator, human resource manager and accounting manager.
In addition to her past business experience, Smeraglia has also held leadership roles in the community such as PTA, PTO and Ballpark President.
Colvin went on to add “With Kim onboard, I look forward to seeing what she can accomplish and how our company will grow.”
About BIS Office Systems BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.
About BIS Technology Group BIS Technology Group is the technology leader on the Gulf Coast comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, go to www.bistechnologygroup.com.
Listen to Uncle Henry and the BIS Office Systems' team discuss cost-savings on your office equipment on this month's Ask the Expert.
During this segment, we discuss: