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How to Get the Most Bang for Your Buck When Buying Toner
How to Get the Most Bang for Your Buck When Buying Toner

If you’re looking to save money on toner, there are several factors you should consider. Determining what the best bang for your buck is regarding toner may not be as simple as you think. It’s really a question that begins with what kind of machine you are looking for in your business and how often it will be used. 

When choosing this type of office equipment, it’s important to factor in the cost savings and peace of mind that a managed services contract would provide. 

Managed Print Services
is a program offered by print providers that provides a customized solution for all aspects of your company’s printing needs at an affordable fixed price. With a managed services plan, you typically receive:

High quality compatible or name brand toner 
Automatic toner shipments on an as needed basis
Quick response time for repairs
First-rate service 
Worry-free monitoring of your machine 

“It isn’t always about the price. Points to consider are product warranties and return policies. While there is always going to be a cheaper source, dealing with someone local who guarantees their product removes the worry about guessing if you will receive a quality product when you by a compatible brand toner. Always buy from a reputable source.“ 
– Teryn Colvin, Document Solutions Architect and Project Manager at BIS Office Systems.

Our experts advise customers to evaluate: 

Can you get by with just black and white? Do you need to invest in color printing? 

What is your company’s expected print volume?

You want to ensure you’re getting a machine that can match your needs.

Devices often quote a monthly maximum number of prints the machine can handle per month. If possible calculate the number of prints per employee for the office and ensure the device is capable of meeting those demands.

Owning or leasing an in-house copier is far more cost-effective than outsourcing your copying needs. In fact, total savings can exceed $9,200! That breaks down to $0.40 per page in-house versus $1.60 per page outsourced for the same job. That makes owning or leasing a no-brainer. So which model should you choose?

In order to choose the right copier or printer for your business, you need to know your options. These devices typically fall into four categories:

1. Black and White Copiers.

These copiers are typically the most inexpensive, and they save on the costlier consumables, like toner cartridges, required by color copiers. They also offer more bare bones technology, usually focusing on straightforward copying, faxing and scanning. They offer print speeds of 30 to 140 pages per minute (ppm), paper capacities of 100 sheets in the tray and 440 in the cassette. Costs range from $2,300 to $16,000 or higher.

2. Color Copiers.

These models offer high-resolution reproductions of a wide range of source material. They are commonly used to create multicolor brochures, pamphlets and presentations, with resolutions ranging from 600 x 600 dpi to 2,400 x 600 dpi. Print speeds average 40 to 90 ppm, with paper capacities that start around 1,000 sheets in the tray and may also include 500 to 1,500 additional sheets in a backup cassette. Costs start at around $23,000 to $33,000 for midrange models and can exceed $50,000 depending on features.

3. All-In-One Copiers (AIO).

These copiers are essentially desktop models, but they make be multifunctional as well. They typically include only basic functionalities like print, scan and fax. Resolutions range from 300 x 300 dpi to 1,200 x 600 dpi, and output speeds range from 19 to 30 ppm. They are normally priced between $150 for basic models and $600 for high-end models.

4. Multifunctional Printer (MFP).

These are quickly becoming the most popular models among businesses of all sizes. By providing a wide range of communication technologies, they eliminate unnecessary equipment and labor. All models typically include print, scan and fax options. However, the levels of quality and finishing required can make them vastly different. 

Whether you choose an all-in-one system to lease or you buy outright your office equipment from us, you can rest assured that we stand by our compatible brand of toner 100% with satisfaction guaranteed.  Our toner cartridges are manufactured to the industry’s highest standards, meeting or exceeding OEM (Original Equipment Manufacturer) yield and print quality. 


Make the switch today risk-free. If you are unsatisfied for any reason, we’ll refund your money – no questions asked.  

BIS Office Systems is only a call away for your free cost-savings quote at 251-476-3113.

Access Your Gmail Emails and Calendars Directly from your Printer’s Touch Screen
Access Your Gmail Emails and Calendars Directly from your Printer’s Touch Screen

Being able to print on the go is fast becoming a standard requisite for many businesses. With the Kyocera Google Connector app, employees are able to access their Google accounts right at the touch screen control panel of the MFP (multifunctional printer).

With companies making the move from physical storage to the cloud, cloud print environments are becoming a necessity to have integrated into the business workflow. That’s why Kyocera Document Solutions, one of the world’s leading document solutions companies, developed the Google Connector app. While at the printer, one can: 


• View, compose, edit and search through Gmails 

Scan documents to store or use as attachments
View and print calendars


Kyocera continues to look at the evolving climate in business workflow needs as does Google. With Gmail reportedly being used by nearly 50% of small business employees, Kyocera sought out how to connect with Google’s cloud email service market to provide more integrated workflow opportunities. Through this Google partnership, Kyocera keeps the workforce mobile by enabling users to retrieve Gmail functionality on the individual MFPs without having to log in on a separate device. 

The development of business applications such as this have been a priority for Kyocera for years. They previously developed the Kyocera Cloud Connect, Mobile Print, and the Microsoft Exchange and SharePoint Connectors for easy to use printing via the cloud from smartphones, tablets and PCs.

When it comes to the security of cloud printing, Kyocera developed the technology of linking an organization’s Google cloud printing capabilities with leading print management solutions to ensure secure print release. Unique to Kyocera, the connection of a company’s Google Cloud Print account to their print management account creates the ultimate document security. In addition, all print jobs can be set to hold until the user authenticates. 

At one time, the “mobile” workforce meant having to lug a heavy suitcase of samples door to door. Today, it requires access to everything at your fingertips no matter where you are. Since BIS Office Systems is a Kyocera Premier Dealer, we can offer all of the solutions discussed above. Our managed document solutions work for you so you have more time for your business. Call us today at 251-476-3113 for a free, no hassle, no obligation evaluation and assessment of your workplace printing needs.


Ask the Expert: April 2016
Ask the Expert: April 2016

Listen to the Uncle Henry Show's Ask the Expert live from our grand opening celebration! You'll learn about our team members and different vendors like Copystar, Kyocera and Canon. 



Print from your phone with Kyocera apps
Print from your phone with Kyocera apps

How nice would it be to find a webpage or a file on your print, hit a “print” button and then that document gets printed from a connected copier or printer? Life would be so easy!

Well, fortunately for you, that is actually possible. Kyocera, a Total Documents Provider for offices, has recently introduced a cloud-printing service that lets users print files, images, web pages and more straight from their mobile device to the printer.


In today’s business world, the need for business services to reflect the “on the go” attitude many industries and employees encompass is crucial. With more employees working from home, traveling and in different locations, printing from mobile devices is practically required in today’s workplace. Being tied down by a print server can hinder work productivity and efficiency, that’s why Kyocera has developed an app specifically to print from your cell phone, tablet or laptop.


The app works for both iOS and Android devices, and it very simple to set up. You just need to be connected wirelessly to your Kyocera copier or printer that has app technology installed. The best part is the app is free!


Not only can you print photos and documents from your mobile device, but you can also scan documents on your copier and effortlessly save them to your mobile device. The options are almost endless. The Mobile Print app isn't the only app Kyocera offers either. Kyocera has you covered with its Cloud Connect, Google Connector, AirPrint, Cortado, Mobile Print for Students, and EFI Print Me applications. View all of these Kyocera apps here.  


 And as of late 2015, Kyocera has added Google Cloud Print services that will make it even easier to print on the go and support your office’s printing needs. This enables you to print documents from remote locations and have total access to files and documents wherever you are.


Whether you are transferring a file from your phone to computer to the app, printing an email attachment, browsing the internet on the copier’s touch-screen interface, importing files, or adding bookmarks and favorites to print later, mobile printing is an important tool to help your retrieve important documents and files wirelessly.


Don’t be tied down by your desktop computer, invest in the technology that will give your team tools for success—no matter where they are.


For more information and FAQ’s on Kyocera Mobile Print, we recommend visiting their FAQ page.


At BIS |Office Systems, we carry the top technology and office brands to keep your business running efficiently and saving time and costs. We are an authorized dealer of Kyocera and Copystar, so we can order and install your Mobile Print-compatible copier at your business location. We pride ourselves on our exceptional customer services, and we know you will be satisfied from beginning to end.


We know it’s tough to decide what to purchase and what to invest in for your business. That’s why our specialists are here to listen and consult with you to find your perfect solution. Get your FREE PrintSmart evaluation today and call us if you want to improve your business’ workflow!